Wedding Date: ____________________________

Bride and Groom's Name: _____________________________________

Home Street Address: ________________________________________

Street Address continued: _____________________________________

City: _______________________ Province/State: _________________

Postal Code / Zip Code: _______________

Work Phone: (______)_______________________

Evening Phone: (______)________________________

Mobile: (______)________________________

Pager: (______)________________________

E-Mail: ___________________________________________________

Wedding couple's address and phone after wedding:

Street address: ____________________________________________

Street address continued: ___________________________________

City: _____________________ Province/State: __________________

Postal Code / ZIP code : _______________

New Address Effective on: _______________________

Going on Honeymoon? Return Date: __________________________

Key Players

Wedding Coordinator: ________________________________

Phone: (_____) ______________

Officiate: __________________________________________

Phone: (_____)_______________

Maid of Honor: _____________________________

Best Man: _____________________________

Other key players: _______________________________________________

Location Manager: _______________________________________________

Phone: (_____)_______________

Wedding Week Schedule

Rehearsal: Date / Start Time: __________________________________

Location or Church Name: ________________________________________________

Address: _____________________________________________________

_____________________________________________________________
   (Attach maps or other directions as needed, include major cross street if location is in a park.)

Rehearsal Party: Date / Time: ________________________

Address (Business Name): ____________________________________

___________________________________________________________________
  (Attach maps or other directions as needed, include major cross street if location is in a park.)

Wedding Day

Bride arrives at church: Date / Time: _________________________

Photographer to arrive at church: Time: _______________________
     (normally I will arrive at the church 1/2 hour before the bride does)

Ceremony start Time: __________________________

Reception Start Time: ________________________

Reception Business Name: _____________________________________

Reception address: ____________________________________________

____________________________________________________________
  (Attach maps or other directions as needed, include major cross street if location is in a park.)

Additional Items

Use B &W film (Yes / No): _________________

Travel Fee? Yes / No _______ Estimated Total Travel Time: ________________
       (Travel fee is charged for all hourly assignment work or for travel outside the immediate Portland Metro area.)

Photos desired on days other than rehearsal / wedding day? Yes / No _______

Date/Time:________________________________

Location: _________________________________________________________
        (Attach map or other directions as needed)

Other Deliverables or special notes on sequence of events for the week:

_________________________________________________________

_________________________________________________________

_________________________________________________________

Terms

At conclusion of wedding the photographer will retain the film for processing. At a later pre-arranged date the film and prints will be turned over to the client(s) and payment rendered.

The processing the film will be completed approximately two (2) weeks after event.

Album creation, scanning of photographs and any extra requests, enlargements, or other items produced under the assignment may take longer due to outside firms processing times.

A charge of $50.00 per roll of negative film used will be paid for by the client (comes with the images on a CD).

Any special shipping costs will be paid for by the client.

Wedding Flat Fee rate is $850.00 (No travel fee applies for flat fee wedding if within the Portland metro area).

Wedding Assignment Hourly Fee rate is $85.00 an hour (two hour minimum).

Hourly Travel rate of $25.00 per hour will be charged for travel.

$150.00 RESERVATION FEE is due upon receipt of contract.

FINAL INSTALLMENT payment of $650 or the total based on the number of hours times the hourly rate of $85.00 and travel charges of $25.00 an hour, plus $50.00 for each roll of film used and other actual expenses at mutually agreed to time when processed film is delivered.

GENERAL TERMS SHOWN BELOW APPLY UNLESS NOTED HERE.

Special Terms: _________________________________________________________

______________________________________________________________________

______________________________________________________________________

AGREED:

Please Initial Wedding Plan Choice:

Flat Fee ________________ Hourly ________________

Client: _______________________________________________________

      Date Signed: _________________________

Tom Philo Photography: _________________________________________

      Date Signed: _________________________

Deposit Amount: $150.00 _______________________

Credit Card Number: ____________________________________

      Expiration Date: ____________________

IF SENDING BY FAX, NO NEED TO FAX PAGES BEYOND HERE

ENTIRE AGREEMENT: This agreement contains the entire understanding between Tom Philo Photography (TPP) and the CLIENT. It supersedes all prior and simultaneous agreements between the parties. The only way to add or change this agreement is to do so in writing, signed by all the parties. If the parties want to waive one provision of this agreement, that does not mean that any other provision is also waived. The party against whom a waiver is sought to be effective must have signed a waiver in writing.

RESERVATION: A signed contract and reservation fee are required to reserve the specified coverage.

PRE-EVENT CONSULTATION: The parties agree to a pre-event consultation before the event date in order to finalize the actual shooting times, locations, and deliver the CLIENT'S request list (in writing) for specific photographs to TPP.

The client will be responsible for, or have someone designated, to identify people of whom specific photographs are desired. The photographer will not be held accountable for not photographing desired people from the list if there is no one to assist in identifying people or gathering people for photograph(s), or the desired people are off doing errands, projects, or other tasks which preclude them from being found and available to be included in photographs.

The bride and or groom agree to set aside enough time before to complete all requested pre-wedding ceremony photographs 30 minutes before the start of the wedding. Allocate 3 minutes per requested individual or group photo as a time guide. At least 30 minutes of time must also be planned after the wedding ceremony to gather people for photographs that could not be obtained during or before the wedding. If the bride's or groom's late arrival, or other people, prevents all the desired images from being taken the photographer shall not be held liable for lack of time to take desired photographs.

COOPERATION: The parties agree to cheerful cooperation and communication for the best possible result within the definition of this assignment. Tom Philo Photography is not responsible if key individuals failure to appear or cooperate during photography sessions or for missed images due to details not revealed to Tom Philo Photography. Tom Philo Photography recommends that CLIENT designate an "event guide" to point out important individuals for informal or candid photographs to the photographer (see above) during the wedding that they wish to have photographed.

SHOOTING TIME / ADDITIONS: The photography schedule and selected methodology are designed to accomplish the goals and wishes of the CLIENT in a manner enjoyed by all parties. CLIENT and Tom Philo Photography agree that cheerful cooperation and punctuality are therefore essential to that purpose. Shooting commences at the scheduled start time.

HOUSE RULES: The photographer is limited by the guidelines of ceremony official or reception site management. CLIENT agrees to accept the technical results of their imposition on the photographer. Negotiation with the officials for moderation of guidelines is CLIENT's responsibility; Tom Philo Photography will offer technical recommendations only.

START / STOP TIMES: The Hourly photographic fee starts when TPP arrives at a site to start setting up equipment. This starts 1/2 hour before the couple wants the first picture taken. The clock stops when the bride / groom states that TPP can depart and all equipment deployed has been packed away.

TRAVEL FEE CALCULATION: Travel fees are calculated on the normal expected travel time to get to and from the main wedding site from TPP's home under normal traffic conditions.

INITIAL SITE VISIT: TPP does not charge travel or hourly fees when scouting out the wedding site when it is located in the local commuting area. Attending a rehearsal when no photographs are desired is also not charged for.

FILM and COPYRIGHTS: Until final payment for services rendered is made all photographs produced by Tom Philo Photography are protected by Federal Copyright Law (all rights reserved) and may not be reproduced in any manner without Tom Philo Photography's explicitly written permission. Upon final payment by the CLIENT limited copyright ownership of the resulting images allowed to the CLIENT under the following conditions:

• The film and / or prints are the property of CLIENT for personal use and for the purposes of the reproduction and giving of photographs to friends and relatives.
• Images may be used on personal web sites as long as a copyright notice appears near the images stating that they were taken by Tom Philo Photography as well as a web link to http://www.taphilo.com is placed onto the web site.
• The Client must obtain written permission from and compensate Tom Philo Photography prior to the CLIENT or its friends and relatives publishing or selling the photographs for profit.

QUANTITY OF IMAGES TAKEN AND TAKING OF SIMILIAR IMAGES: In order to ensure that the pictures desired by the couple is recorded and preserved for them, and to lessen the possibility of equipment or photographer error, there are some poses and group shots that will be taken multiple times and or with multiple cameras. This is done to ensure that if a person blinks, distractions in the background which are not initially seen, hair, clothes or equipment (camera, flash, or some other item) fails to work as expected another image using the same or different camera has also recorded a similar image onto film. This means that there will be multiple similar images delivered to the client.

• Group photos will require more images be taken so as to ensure that a great image is captured.
• The larger and longer the wedding event is the more film is used due to the "insurance" nature of taking multiple images.
• Multiple cameras. When photographs are taken with multiple different cameras, each one will have a different type of lens on it. This results in slight perspective changes (wide angle on one camera, standard lens, or a telephoto lens on a camera) and thus also more variety to choose from while performing the "insurance" function at the same time.
• Multiple images with same camera. When this is done, especially on group shots, two or three similar images will occur in a row. Different camera settings is sometimes used to ensure proper exposure which may not always be seen by machine processed prints which "auto" corrects for different exposures. The film has recorded it different but the machine has corrected the film variation which results in similar looking prints. Technically one exposure will be better and can be easily seen when custom printed.
• Photographer mistakes are not hidden from the couple. Since all film and prints are given to them any exposure, framing, focusing mistakes is also seen and received. This occurrence, though not wanted by the photographer, is guaranteed to occur due to statistics of mechanical, human and situational errors that cannot be overcome. As such the couple should realize that, on average, 3 frames out of 36 will be unusable due to any variety of reasons. However, lots of these in camera errors can be "fixed" using digital editing techniques.

The couple should realize that up to 1/5 of the images received could be very similar by using this system to ensure that a good image is recorded.

EXHIBITION: Requests for specific original negatives may be asked by Tom Philo Photography at a future time. CLIENT grants Tom Philo Photography permission to display selected images resulting from this assignment as an example of Tom Philo Photography work and for entrance into photographic competitions and release all claims to profits that may arise from use of images.

MODEL RELEASE. The CLIENT hereby grants to Tom Philo Photography and its legal representatives and assigns, the irrevocable and unrestricted right to use and publish photographs of the CLIENT or in which the CLIENT may be included, for editorial, trade, advertising and any other purpose and in any manner and medium; to alter the same without restriction; and to copyright the same. The CLIENT hereby releases Tom Philo Photography and its legal representatives and assigns from all claims and liability relating to said photographs. TPP will endeavor to notify clients before images are used.

LIMIT OF LIABILITY: In the unlikely event that the photographer is injured or becomes too ill to photograph the event, Tom Philo Photography will make every effort to secure a replacement photographer. If the situation should occur and a suitable replacement is not found, responsibility and liability is limited to the return of all payments received for the event package. Tom Philo Photography takes the utmost care with respect to exposure, transportation, and processing the photographs. However, in the unlikely event that photographs have been lost, stolen, or destroyed for reasons within or beyond Tom Philo Photography's control, Tom Philo Photography liability is limited to the return of all payments received for the event package. The limit of liability for a partial loss of originals shall be a prorated amount of the exposures lost based on the percentage of total number of originals.

SECURITY DEPOSITS: In the event of cancellation, the security deposit paid is non-refundable. It shall be liquidated damages to Tom Philo Photography in the event of a breach of contract by CLIENT. The CLIENT shall also be responsible for payment to Tom Philo Photography for any special materials charges incurred up to time of cancellation.

CHANGE OF DATES: If after a contract is signed the CLIENT changes the wedding date there will be no charge to move to the new date if there is no scheduling conflict. If, however, another person has already secured that same day, TPP is not available for other reasons, then the contract is cancelled and the deposit is NOT REFUNDED.

COMPLETION SCHEDULE: Film processing takes approximately two weeks.

PAYMENTS: CLIENT agrees to timely payment.

Revised May 1, 2008.

E-Mail address is Phone (503) 591-3227 in Portland, Oregon USA